Annual progress report
All graduate Psychology students must submit a progress report each year. Exceptions below.Ìý
- Clinical graduate students (Clinical students follow a different set of procedures for their annual reports and will be contacted by the Director of Clinical Training).
- Students on leave in Spring 2025.
- MASc or MA students who will be degree complete by August 31st, 2025, and who are not continuing to the PhD
- PhD students who will be degree complete by August 31st, 2025.
Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý -ÌýFor those who may need more time to complete their degree (past August 31st), you are advised to complete a progress report. This report will be required as part of your request for program extension.
2025 Deadlines:Ìý
- June 2nd – 13th: Student submits the Annual Progress Report via the webform and email their supervisor their CV.
- June 16th – 27th: Supervisor completes the Supervisor Report via the webform.
- June 27th – July 1st: Graduate coordinator and Associate Chair Graduate Studies review both the Annual Progress Report and Supervisor Report
Process:
Step 1. Student completes their progress report at the provided link (you will need to be logged in to access the form). When the student submits their progress report this information is stored centrally and is sentÌývia email to the listed supervisor and a copy is sent back to the student.
Step 2. The supervisor receives the student’s "progress report" in their email and at the bottom of that report is a link to the supervisor report.The supervisor completes their report (supervisor will need to be logged in to access the form) and, like the student report, this information is stored centrally and also sent via email to the student and a copy back to the supervisor. The supervisor should arrange a meeting with their student prior to submitting their report or following its submission to discuss progress.
Interim progress report
The interim progress report provides an opportunity for graduate students in all areas other than Clinical and their supervisors to check-in regarding progress between annual progress reports. This is completed in the Fall term by students whose annual progress report indicated additional support might be required. Students that need to complete an interim report are informed and provided additional details about their completion (e.g., due dates, procedure).
Completing and signing fillable forms
When completing a fillable form, you must save your changes as an Adobe Acrobat Document (*.pdf) or lose the information you completed. Use Adobe Acrobat Reader to complete the fillable form. The use of Mac Preview software is strongly discouraged to avoid compatibility issues. All UÀ¶Ý®ÊÓƵ campus work stations have access to Adobe Acrobat Reader. Likewise, Adobe Acrobat Reader is installed on all UÀ¶Ý®ÊÓƵ-owned laptops and machines purchased with research grants. Adobe Acrobat Reader is also a free download that can be installed on home machines and laptops.
- The student begins by downloading the form and saving it as an Adobe Acrobat Document (*.pdf).
- Open the saved form in Adobe Acrobat Reader and complete the information in the fields, but do not add a signature. If the student signs the form first, the supervisor won't be able to complete any required fields on the form or add a signature. Instead, save the pdf and e-mail the file to your supervisor (and instructor for a Drop/Add form) as an attachment.
- The supervisor (and instructor, if required) completes any required fields and adds a signature using the Adobe Acrobat Reader "Fill & Sign" tool. Click on the "Tools" tab at the top left of the page to access the tools. Add the date with a textbox by by using the "Edit" tool. Save the pdf and return it to the student.
- The student opens the pdf in Adobe Acrobat Reader, signs the form using the "Fill & Sign" tool, and adds the date with a textbox using the "Edit" tool. Save the pdf and forward the form to the appropriate person for processing.
Graduate research and supervision guide
Graduate students play a central role in the Department of Psychology—both in research and in teaching—and the Department is committed to providing all graduate students with an intellectually stimulating, flexible, inclusive, and supportive environment in which to pursue their work.Ìý
The Graduate Research and Supervision Guide (Department of Psychology) communicates what is expected of both the supervisor and student, and what can be doneÌýif issues arise in the supervisor-student relationship.
An expanded, university-wide Guide for Graduate Research and Supervision is available on the Graduate Studies and Postdoctoral Affairs website.
Internships and Practica
Students seeking approval for internship or practica must complete the relevant procedures / forms outlined by the UÀ¶Ý®ÊÓƵ Safety Office. As well, students must adhere to public health requirements at the site of their placement.
MA/MASc to Doctoral program application procedures
Current students completing a Psychology MA or MASc program who wish to continue into a Psychology Doctoral program must submit a PhD program application. Please refer to the graduate online application system website (new as of October 2021) for application procedures.
- Transcript(s), GRE and ELP test score documents will be automatically uploaded from your Master’s application, so students won't have to upload them again to Quest.
- Students have a choice of submitting new references; however, if they wish to use their Master’s application references, they should list Emily O'Connor (emily.oconnor@uwaterloo.ca), Ana Carvalho (ana.carvalho@uwaterloo.ca), and their supervisor as their 3 referees on the program application. Please let your supervisor know if you actually want a new reference.
- Students are not required to submit a new Supplementary Information Form (SIF) and Letter – Personal Statement unless required by their supervisor.
Program Extensions
The University Senate has definedÌýProgram Time LimitsÌý(Graduate Studies Academic Calendar) in which students must complete the degree requirements for their graduateÌýprograms. The time limits are as follows:
| Program level | Time limits |
|---|---|
| Master's | 6.0 terms |
| PhD from an Honours Bachelor's | 18.0 terms |
| PhD from a Master's | 12.0 terms |
| PhD from an MA (Clinical Psychology) | 15.0 terms |
If students reach the time limit for their programs, they may request to continue their studies beyond these limits by submitting aÌýRequest for program extension formÌýto their academic department.ÌýThe Psychology Graduate Administrative Co-ordinator will contact students who are required to submit a request for a program extension, although students are responsible for monitoring their program progression. For information about program extensions, please refer to the university's Program extension website.
Students will print to PDF the progress report email response they received from their supervisor’s report and attach it to their program extension package. We recommend storing these emailed responses for your records.
Remunerating research participants
There are fairly strict guidelines governing the remuneration of research participants.ÌýPlease see the following link for details:
Remuneration toÌýResearch Participants
Other policies and procedures
In addition to the practices and guidelines established by the Department of Psychology, policies and procedures relevant to graduate student activities are set out by Graduate Studies and Postdoctoral Affairs, the Office of Academic Integrity, the Office of Research, and the UW Secretariat.ÌýSee the following links for further information: