Spring 2025 Co-op Work Term Deadlines
This webpage is updated each work term approximately one week prior to the start of the work term. Any questions or concerns can be emailed to phrexper@uwaterloo.ca.
Last updated: May 4, 2025
| DUE DATE | REQUIREMENTS | COMPLETED BY | ADDITIONAL DETAILS AND METHOD OF SUBMISSION |
|---|---|---|---|
| Varies (depends on policy dates) | Obtain or renew your personal professional liability insurance | Student | Personal professional liability insurance is required by the School for all pharmacy students, regardless of practice setting. The insurance premium is paid by the student, not the employer. Students must keep a record of their policy and be prepared to present to the School if/when requested. |
| Before work term begins |
Register with pharmacy regulatory body (if work term is NOT in Ontario) |
Student | Varies by Province/Territory. Email phrexper@uwaterloo.ca with any questions. |
| 1-3 days after work term begins |
Review Co-op Documents |
Student & Supervisor | Co-op documents are available online in the Document Library or on the School of Pharmacy Co-op website. |
| ASAP. Emailed early May |
Co-op Supervisor Contact Information Form |
Student | Students will receive an email with a link to complete the form in . Supervisor contact information is required so we can forward your supervisor a link to complete the PharmD Inventory of Skills evaluation. This evaluation must be completed to receive PDPHRM credit. |
| ASAP. Emailed late May |
Co-op Site and Supervisor Information Form |
Supervisor | Every 3 years, employers will receive an email with a link to complete the form in . To ensure the continuing quality of student co-op experiences, we are collecting information from sites and supervisors regarding specific aspects of the student’s work term. |
| ASAP. Emailed late May/early June | Co-op “eCheckIn” | Student |
eCheckIn is a requirement of Co-operative & Experiential Education (CEE). Students must complete, otherwise their name will be added to a tracking list. eCheckIn asks a few brief questions to see how the work term is going. Based on the response, it may trigger an automatic follow-up request. For any serious issues on co-op, do not wait to receive eCheckIn. Please e-mail phrexper@uwaterloo.ca right away. eCheckIn is sent via ݮƵ email. Student must redirect ݮƵ email to preferred email address via Quest to ensure receipt. |
|
June 18, 2025 Student self-assessment June 20, 2025 Employer’s assessment of student |
Midpoint PharmD Inventory of Skills Evaluation |
Student & Supervisor |
Student completes self-assessment in and reviews with supervisor. Supervisor completes in and reviews with student. For help with CORE ELMS username/password email: phrexper@uwaterloo.ca NOTE: For PDPHRM credit, student must receive overall rating of “Meets expectations” on Professionalism and “Good” on Communication. Some students may need at least “Good” on Distribution and/or Patient Care (depending on job responsibilities). |
| June 20, 2025 |
Midpoint Co-op Student Performance Evaluation (Informal) |
Student & Supervisor | Student and supervisor review together.
The midpoint Co-op Student Performance Evaluation is NOT to be entered in ݮƵWorks or sent to CEE. Only the final is submitted. NOTE: For students to successfully achieve co-op credit (and graduate with their cohort), they must receive a minimum rating of “Marginal”. Only the final evaluation is used towards co-op credit (not the midpoint). |
| June 27, 2025 |
PDPHRM Reflective Assignment |
Student | Student uploads their PDPHRM reflective assignment to the appropriate dropbox. Complete in MS Word. Answer specific assignment questions in LEARN. Not meant to be a free-form diary. |
|
Aug 13, 2025 Student self-assessment Aug 15, 2025 Employer’s assessment of student |
Final PharmD Inventory of Skills Evaluation |
Student & Supervisor |
Student completes self-assessment in and reviews with supervisor. Supervisor completes in and reviews with student. For help with CORE ELMS username/password email: phrexper@uwaterloo.ca NOTE: For PDPHRM credit, student must receive overall rating of “Meets expectations” on Professionalism and “Good” on Communication. Some students may need at least “Good” on Distribution and/or Patient Care (depending on job responsibilities). |
| Aug 22, 2025 |
Final Co-op Student Performance Evaluation |
Student & Supervisor |
Supervisor completes final Co-op evaluation online via . Student self-assessment is optional. See instructions to submit performance evaluations. NOTE: For students to successfully achieve co-op credit (and graduate with their cohort), they must receive a minimum rating of “Marginal”. For help with ݮƵWorks, email ceehub@uwaterloo.ca |
| Aug 22, 2025 |
Student Feedback of Site and Supervisor |
Student | Student completes Feedback of Site and Supervisor survey online in . |
| Aug 22, 2025 |
Supervisor Feedback of Co-op Program |
Supervisor | Supervisor completes Feedback of Co-op Program survey online in . This survey is optional but highly recommended. |
Note about due dates: These due dates are based on a 16 week work term with standard start and end dates. There may be work terms that deviate from the norm.