View the user guides for new employees,Ìýemployees, or managersÌýbelow to complete HR self-service processes and additional tasks for managers in Workday. You can also download the user guides or view ourÌý for a walk-through of some Workday processes. Please note that our user guides are more frequently updated than the video demos.
Glossary & useful information
Download the À¶Ý®ÊÓƵ Workday Glossary (PDF)Ìýto get started with Workday.
Reference the Hiring ChartÌýfor employee type definitions and processing instructions for each hire type.Ìý
Reference the Payment Types Chart (PDF) forÌýdefinitions of one-time payment typesÌýand processing methods (Workday vs. paper form).Ìý
Reference the Workday trouble shooting guideÌýfor help with common questions.
Reference the Job Change ChartÌýfor job change processing instructions based on employee and change type.
User guides for new employees
All new employees and employees who have not been active in Workday for 30 days,Ìýreceiving employment income from the University, will be required to complete the onboarding process. This includes Graduate Research Assistants and Graduate Teaching Assistants.
The New Hire Information Sheet (PDF) guides a new employee through the requirements to be completed before the first day of work.
Download the user guides
- Workday User Guide for New Employees (PDF)
- Workday User Guide for Employees (PDF)
- Workday User Guide for Managers (PDF)
- Workday User Guide for Campus Partners (PDF)Ìý
- Workday User Guide for Timekeepers (PDF)
- Workday User Guide for Colleges and Affiliates (PDF) Ìý
| Update | User guide web page section | Date updated |
|---|---|---|
| Supervisory Organization Hierarchy - Temporary Manager |
No Userguide. Note: When a manager is a temporary employee and their employment is terminated, their direct reports are automatically reassigned upward in the management chain to the next available manager. There is no need to submit change forms or request employee movement because Workday handles this reassignment automatically. However, all other employment changes that require a change form are still required. Please find the change form here. |
12/17/2024 |
| Review Probation Period | Managers/Administrators - 6. Review probation | 12/17/2024 |
| Hire MURA user guide | Managers/Administrators - 2. Hiring | 12/17/2024 |
| Employee and Reviewer Work from home request guides updated |
Employees - 3. Updating Personal/Job Related Information Managers/Administrators - 4. Job Change Managers/Administrators - 7. Reporting |
03/10/2023 |
|
Contract Contingent Worker - allowable job profiles. Department to hire all contingent workersÌý |
Managers/Administrators - 2. Hiring | 02/10/2023 |
|
userguides and customizing Workday instructions | Ìý |
|
Employees - 3. Updating Personal/Job Related Information Managers/Administrators - 4. Job Change Managers/Administrators - 7. Reporting |
03/02/2022 |
| Hire a Work Placement Student guide updated with new funding amount of $2300Ìý | Managers/Administrators - 2. Hiring | 01/07/2022 |
| All user guides that reference the Workday home page - updated View All Apps options and profile menu screenshotsÌý | userguides | 12/06/2021 |
| Benefit user guides - updated to align with system changesÌý | Employees - 4. Managing benefits | 09/13/2021 |
| End Employee Contract instructions added to Campus Partner user guide | User Guides - Workday User Guide for Campus Partner (PDF) | 04/22/2021 |
|
Time entry calendar and steps update in enter hours forÌý casual staff and enter overtime |
Employees - 7. Time Tracking Managers/Administrators - 3. Time Entry and Approval |
03/13/2021 |
| Hiring guides - updated with new next step actions | Managers/Administrators - 2. Hiring | 03/13/2021 |