Hiring, training, and employment for indefinite terms, definite term, and casual help and foreign workers
Mandatory/key compliance obligations | Follow the hiring process (indefinite term) |
---|---|
À¶Ý®ÊÓÆµ policy, procedure or guideline |
Policy 18, Policy 54, Mission Critical, Hiring Managers Guide, Position Request, Payroll Forms |
External policy/requirements | , Human Rights, Employment Equity |
Who can help? | Talent Acquisition Team/HR Advisors/Human Resources |
Mandatory/key compliance obligations | Follow the hiring process (secondment or definite term). For graduate students and post-doctoral researchers, you should consult the Graduate Studies Office. |
À¶Ý®ÊÓÆµ policy, procedure or guideline | |
External policy/requirements | , Human Rights, Employment Equity |
Who can help? | HR Advisors/Human Resources |
Mandatory/key compliance obligations | Follow the hiring process (casual help) |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 54, Paying Casual Employees, Payroll Forms |
External policy/requirements | , Human Rights, Employment Equity |
Who can help? | HR Administration/Payroll, Human Resources |
Mandatory/key compliance obligations | Follow the hiring process (foreign workers) |
À¶Ý®ÊÓÆµ policy, procedure or guideline | |
External policy/requirements | |
Who can help? | |
Mandatory/key compliance obligations | Ensure you pay overtime after 44 hours in a week |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 16 for full and part-time staff /human-resources/support-managers/development |
External policy/requirements | |
Who can help? | Human Resources Advisor, Human Resources |
Mandatory/key compliance obligations | Ensure you pay vacation pay |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 6 |
External policy/requirements | |
Who can help? | Payroll, Human Resources |
Mandatory/key compliance obligations | Ensure you pay holiday pay |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 38 |
External policy/requirements | |
Who can help? | Payroll, Human Resources |
Mandatory/key compliance obligations | Ensure (by documentation) that all team members have completed mandatory Training including Employee Safety Orientation, Workplace Violence Awareness, and Supervisor Safety Awareness |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 34 – Health, Safety and Environment |
External policy/requirements | |
Who can help? | Safety Office/Website |
Mandatory/key compliance obligations | Follow the process for termination of Employment |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 18, Notice of Termination |
External policy/requirements | Notice of Termination and Severance Obligations () |
Who can help? | |
Mandatory/key compliance obligations | Ensure you fulfil all management responsibilities for your research staff and comply with requirements for establishing compensation levels, conducting an annual performance review, setting annual objectives, staff development for all members of the research team, including yourself |
À¶Ý®ÊÓÆµ policy, procedure or guideline |
Compensation, Recruitment, Performance Management and Objective SettingStaff Development |
Who can help? | |
Best practices | Prepare a formal offer letter with start and end dates |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Payroll Forms |
Independent Contractors
Mandatory/key compliance obligations | Determine if the person is considered an employee or independent contractor |
---|---|
À¶Ý®ÊÓÆµ policy, procedure or guideline |
Guide to the Determination of Employee/Contractor StatusEmployee vs. Independent Contractor Procedure |
External Policy/Requirement | Canada Revenue Agency |
Who can help? | icon@uwaterloo.ca |
Best practices | Avoid entering into relationships with private corporations which are adverse to the University’s interests |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 52 - Private Corporations [FS] |
Who can help? | Secretariat’s Office |
Best practices | Avoid Conflicts of Interest |
À¶Ý®ÊÓÆµ policy, procedure or guideline | Policy 69 - Conflict of Interest [FS] |
Who can help? | Secretariat’s Office |
Creating a safe and welcoming workplace (Equity Office)
Mandatory/key compliance obligations | Ensure equality in employment and duty to accommodate |
---|---|
À¶Ý®ÊÓÆµ policy, procedure or guideline | Ethical Behaviour Policy 33 |
External Policy/Requirement | Ontario Human Rights Code |
Who can help? | Equity Office |
Mandatory/key compliance obligations | Ensure equitable recruitment and selection |
À¶Ý®ÊÓÆµ policy, procedure or guideline |
Ethical Behaviour Policy 33, Equality in Employment Policy 65, Faculty Appointments Policy 76, Strategic Plan 2013, HeForShe goal |
External Policy/Requirement |
Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, Federal Contractors Program |
Who can help? | Equity Office |
Mandatory/key compliance obligations | Ensure you have completed any required supervisory training including health and safety training |
Best practices |
Create an equitable workplace. Clarify rights and responsibilities. Discuss strategies to be proactive in establishing a climate conducive for equity/equality. |
À¶Ý®ÊÓÆµ policy, procedure or guideline | UW Strat Plan |
Who can help? | Equity Office |
Best practices | Complete equitable recruitment and selection training prior at the beginning of the hiring process |
À¶Ý®ÊÓÆµ policy, procedure or guideline | UW Strat Plan |
External Policy/Requirement | |
Who can help? | Equity Office |