If your research involves hiring members of a research team

Hiring, training, and employment for indefinite terms, definite term, and casual help and foreign workers
Mandatory/key compliance obligations Follow the hiring process (indefinite term)
À¶Ý®ÊÓƵ policy, procedure or guideline

Policy 18, Policy 54, Mission Critical, Hiring Managers Guide, Position Request, Payroll Forms
External policy/requirements , Human Rights, Employment Equity
Who can help? Talent Acquisition Team/HR Advisors/Human Resources
Mandatory/key compliance obligations Follow the hiring process (secondment or definite term). For graduate students and post-doctoral researchers, you should consult the Graduate Studies Office.
À¶Ý®ÊÓƵ policy, procedure or guideline

Policy 18, Policy 54, Payroll Forms
External policy/requirements , Human Rights, Employment Equity
Who can help? HR Advisors/Human Resources
Mandatory/key compliance obligations Follow the hiring process (casual help)
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 54, Paying Casual Employees, Payroll Forms
External policy/requirements , Human Rights, Employment Equity
Who can help? HR Administration/Payroll, Human Resources
Mandatory/key compliance obligations Follow the hiring process (foreign workers)
À¶Ý®ÊÓƵ policy, procedure or guideline

Immigation Process,Ìý
External policy/requirements
Who can help?

Manager, Immigration and Visa Support Services, Secretariat
Mandatory/key compliance obligations Ensure you pay overtime after 44 hours in a week
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 16 for full and part-time staff /human-resources/support-managers/development
External policy/requirements
Who can help? Human Resources Advisor, Human Resources
Mandatory/key compliance obligations Ensure you pay vacation pay
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 6
External policy/requirements
Who can help? Payroll, Human Resources
Mandatory/key compliance obligations Ensure you pay holiday pay
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 38
External policy/requirements
Who can help? Payroll, Human Resources
Mandatory/key compliance obligations Ensure (by documentation) that all team members have completed mandatory Training including Employee Safety Orientation, Workplace Violence Awareness, and Supervisor Safety Awareness
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 34 – Health, Safety and Environment
External policy/requirements
Who can help? Safety Office/Website
Mandatory/key compliance obligations Follow the process for termination of Employment
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 18, Notice of Termination
External policy/requirements Notice of Termination and Severance Obligations ()
Who can help?

Human Resources Advisors/Payroll
Mandatory/key compliance obligations Ensure you fulfil all management responsibilities for your research staff and comply with requirements for establishing compensation levels, conducting an annual performance review, setting annual objectives, staff development for all members of the research team, including yourself
À¶Ý®ÊÓƵ policy, procedure or guideline

Compensation, Recruitment, Performance Management and Objective SettingStaff Development
Who can help?

Human Resources Advisors/Payroll
Best practices Prepare a formal offer letter with start and end dates
À¶Ý®ÊÓƵ policy, procedure or guideline Payroll Forms

Independent Contractors
Mandatory/key compliance obligations Determine if the person is considered an employee or independent contractor
À¶Ý®ÊÓƵ policy, procedure or guideline

Guide to the Determination of Employee/Contractor StatusEmployee vs. Independent Contractor Procedure
External Policy/Requirement Canada Revenue Agency
Who can help? icon@uwaterloo.ca
Best practices Avoid entering into relationships with private corporations which are adverse to the University’s interests
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 52 - Private Corporations [FS]
Who can help? Secretariat’s Office
Best practices Avoid Conflicts of Interest
À¶Ý®ÊÓƵ policy, procedure or guideline Policy 69 - Conflict of Interest [FS]
Who can help? Secretariat’s Office

Creating a safe and welcoming workplace (Equity Office)
Mandatory/key compliance obligations Ensure equality in employment and duty to accommodate
À¶Ý®ÊÓƵ policy, procedure or guideline Ethical Behaviour Policy 33
External Policy/Requirement Ontario Human Rights Code
Who can help? Equity Office
Mandatory/key compliance obligations Ensure equitable recruitment and selection
À¶Ý®ÊÓƵ policy, procedure or guideline

Ethical Behaviour Policy 33, Equality in Employment Policy 65, Faculty Appointments Policy 76, Strategic Plan 2013, HeForShe goal
External Policy/Requirement

Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, Federal Contractors Program
Who can help? Equity Office
Mandatory/key compliance obligations Ensure you have completed any required supervisory training including health and safety training
Best practices

Create an equitable workplace. Clarify rights and responsibilities. Discuss strategies to be proactive in establishing a climate conducive for equity/equality.
À¶Ý®ÊÓƵ policy, procedure or guideline UW Strat Plan
Who can help? Equity Office
Best practices Complete equitable recruitment and selection training prior at the beginning of the hiring process
À¶Ý®ÊÓƵ policy, procedure or guideline UW Strat Plan
External Policy/Requirement
Who can help? Equity Office