Definite-term (DT) appointments are a type of faculty appointment. While the most common of these among FAUW members is a definite-term teaching stream faculty member (DTTSF) or lecturer (DTL), there are also definite-term professors (often spousal hires), and all research professor appointments are definite term. Most DTTSF/DTL contracts are for three years, but range from one to five years.
This page will explain what a definite-term contract entitles you to, and what it doesn’t.
What you need to know: Definite-term contracts
-
°Õ³ó±ð°ù±ð’s no guarantee of renewal, and no automatic consideration for a continuing appointment.
- You are entitled to six months’ notice about whether you’re being reappointed or not (for contracts less than one year long, you should get notice at the midpoint of your contract).
- There is a limit of 6 years for which you can be employed on a definite term contract as a lecturer or non-regular faculty (e.g. research faculty).
- Your role is often spelled out in two documents: a contract from your dean and a letter of offer from your chair. You can negotiate items in both of these documents before signing. Contracts can be vague in regards to duties and weightings; there is usually more detail on those in the letter of offer. (Slide 5 from our info session on definite-term contracts breaks down what’s covered in the contract vs offer letter.)
- Different contract lengths come with different eligibility for health and dental benefits. If your contract is exactly two years or longer, you’re entitled to full benefits. If your contract is at least one year but less than two, you have limited sick leave and are not eligible for dental or long-term disability benefits.
FAUW's advice
- It’s okay to ask questions. Don’t sign a contract if there’s anything you don’t understand or if you think something is missing. Talk to AF&T if you need help.
- Your reappointment can include consideration for continuing status in a given number of years.
- Be sure to get anything you discuss with your dean and chair about your initial and subsequent contracts in writing.
- Contracts are binding once you sign them! Before you sign:
- Ask for clarification if you have questions.
- Review your department and/or faculty performance review guidelines/addenda, especially anything about the standard workload.
- Watch out for overload requests when negotiating your contract: make sure you’re getting adequate credit for online teaching, grad courses, and course preps.
- Check if there are requirements for maintaining professional designations—some departments cover the cost of this, but not all.
Where to find information
- Policy 76 – Faculty Appointments
- Our Information for Lecturers page
- Slides from our Definite Term Contracts workshop
- The Checklist for Continuing Lecturer Appointments document on the Provost's Office website
- Your Faculty's performance review guidelines and your department's addendum to those guidelines
- Our survey of teaching workload standards by department
Who to talk to
- The Academic Freedom & Tenure Committee (AF&T), if you have questions about something in your contract, or you don’t receive adequate notice about whether or not you’re being reappointed.
- Your chair, about the process and requirements for reappointment or a continuing appointment.
Questions to ask
Ask your chair or dean before signing a contract:
- What is the standard workload for your rank in your department?
- How are non-teaching terms arranged in your department? (Note that how your teaching is covered while you are on leave is not your responsibility.)
- Are there specific duties or courses for which you’ll be responsible?