Comprehensive and qualifying exams are a key milestone on your PhD journey.
Navigating the path to PhD candidacy requires preparation, strategy, and confidence. This guide provides an overview of comprehensive exams to help you understand their purpose, formats, expectations, and preparation best practices.
What are comprehensive exams?
Comprehensive exams, sometimes called qualifying exams, assess whether doctoral students have acquired the knowledge and skills to advance to PhD candidacy. These exams typically occur within the first seven terms of study and serve as a key milestone before beginning the dissertation phase.
Comprehensive exams typically involve:
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Written and/or oral assessments evaluated by a committee of faculty experts.
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Assessment of specialized knowledge in your field of study.
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Evaluation of a research proposal or similar document, sometimes included in the exam itself.
While the University of ݮƵ offers general guidelines, the specific format and requirements vary by faculty, department, or program. Be sure to consult your program’s comprehensive exam expectations early in your doctoral studies. If you're unsure what the comprehensive exam expectations are for your program, connect with your graduate co-ordinator.
Exam formats
Although formats vary by discipline, most exams follow one of these general structures:
Respond to a set number of questions through a written submission
May be a timed sit-down exam (e.g., 6 hours) or a week-long take-home format
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Common in Arts
Submission of a research paper or proposal prior to the exam
An oral exam assesses depth, breadth, and feasibility of your research
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Common in Engineering, Science, Health, and Math
Based on a set reading list (assigned or self-created)
Includes written responses prepared over a defined time period
Followed by an oral exam based on the written portion
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Common in Arts and Environment
Possible exam outcomes
According to university policy, your first attempt at the comprehensive exam can result in one of the following outcomes:
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Passed – You’ve successfully completed the exam.
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Passed conditionally – You must meet additional requirements (clearly outlined in writing).
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Re-examination – A second attempt is required, with specific areas of concern identified.
The result is determined by committee vote. If re-examination is necessary, only outcomes of “Passed” or “Exam Unsuccessful” are possible on your second attempt.
Preparing for the exam
Early planning
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Review your department’s guidelines and timelines carefully and early.
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Form your examining committee:
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Usually includes 3–5 members, with at least two holding regular faculty positions at ݮƵ and one from your department.
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The committee must be approved by the Associate Dean of Graduate Studies for your Faculty.
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Set clear timelines and communicate them early with your supervisor and committee.
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پSMART goalsto ensure that the process remains focused and manageable
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Seek accommodations early if needed, throughAccessAbility Services.
Exam preparation
Establish clear expectations
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Clarify with your supervisor and committee what will be expected of you.
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Obtain past exam examples, reading lists, or sample questions from peers or faculty members.
Seek support
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Connect regularly with your supervisor and peers.
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Utilize campus resources and speak openly about your questions or concerns.
Utilize effective research strategies
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Narrow broad research interests into focused questions.
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Develop a clear research and study timeline.
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Consider structured note-taking methods (e.g., literature review matrices, SQ3R method, outline or charting methods).
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Three sets of eight: 8 hours of work, 8 hours of recreation, and 8 hours of rest!
Take care of yourself
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Practice self-care by regularly checking in on your mental and physical health.
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Maintain balanced routines, including regular breaks and relaxation.
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Reach out to wellness services on campus if needed.
During the exam
- Stay calm and focused, using strategies practiced beforehand.
- Clearly communicate your thoughts, demonstrating the depth and breadth of your understanding.
Navigating conflict or concerns
If issues arise regarding exam scheduling, committee communication, or expectations:
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Address them first directly with your committee, supervisor, or Graduate Officers.
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For unresolved issues, contact the Associate Dean for Graduate Studies in your faculty.
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You may also file a petition or grievance under Policy 70 if you would like to request an exception from university rules due to extenuating factors or believe that your exam process was unfair.
Remember, comprehensive and qualifying exams are designed to help you succeed in your academic and professional career. Preparation, clear communication, and strategic planning will ensure that you approach this milestone with confidence.
Additional resources and support
The following resources are available to support you through your comprehensive exam process: