Using your Xerox Copier/WorkCentre

Adding a Xerox copier/WorkCentreto a machine

In order to print to your department’s Xerox machine, you have to add it to your machine.For most faculty and staff, your department's Xerox machine is set up by default on machines managed by the Arts Computing Office (ACO). The following instructions assume the user is connected to the internetwith a wired campus connection or through eduroam.

For Windows machines:

1. Start (usually in the bottom left corner).

2. Type \\artsprint.nexus.uwaterloo.ca , and then clickOK.

type \\artsprint.nexus.uwaterloo.ca in the start search bar of a windows system

3. If you are prompted for credentials use nexus\USERID

4. When selecting the Xerox,double click on yourfacultycopier. Forexample, if you are part of the Anthropology department, double click onp_anthrocopier.

​ċFor Managed Mac machines:

Managed Mac’s can use the "Managed Software Center” to add departmental printers simply by clicking Install under the desired printer.

Rows of printers with different names, an install button under each of them

​ċFor Unmanaged Mac machines:

1. First download and install the driver for the Xerox device from the Xerox website. The device name of your printer should be indicated on the device itself. Most department printers are the Xerox VersaLink B7035. If unable to identify the Xerox device, please contact the ACO Help Desk and we will provide the device information. Then visit the to locate the driver of your Xerox device.

2. Make sure to select the correct macOS. Run the installer, you'll be prompted for an admin account.

Screenshot of install Xerox Printer

3. When it's looking for a printer just hit continue and don't try to add it.

Screen shot of just hit continue

4. Then go toApple menu () > System Preferences, then click Printers & Scanners.

5. Click the + button to add. If the Advanced icon is not there then add it by right clicking in the menu bar and then dragging it to the toolbar.

Screen shot of click the plus button to add

6. Then Add theappropriate driver for the printer you are setting up, by choosing the correct queue name. Ensure to choose Type "Windows printer via spools". Also ensure toset the Name of the to something nicer than artsprint. If you are having difficulties identifying the correct queue name, please contact the ACO Help Desk and we will provide the correct information.

text fields that you'll be provided with to input the required information such as type and device

7. Click Add and then configure the features of the device, number of trays / duplex etc. ('p_aco_copier...') is used as an example:

Screenshot of click add then configure the features of the device number of trays duplex etc

8. Hit OK, then try printing something. Select Xerox Features to change things like color or duplexing, or secure printing:

Menu of Xerox features like color or duplexing, or secure printing

9. When you hit print you’ll have to authenticate with your nexus account. You do not need to prefix with nexus\ though it won’t matter if you do.

Prompt that asks for a name and password

Printing a secure print job

A secure print job does not automatically print. Secure print jobs are held at the printer and can only be released at the printer with the setpasscode.

  1. When printing, select the Xerox copier and then click onPrinter Properties, or other similar options that will open the Xerox Printing Preferences window.
  2. ԻJob Type, selectSecure Print.
  3. In the Secure Print window, enter apasscode (​ anumeric password required to release the document)ٷɾ.
  4. OK twice.
  5. Choose any other settings needed andPrint.
  6. Proceed to Releasing a secure print job.

Releasing a secure print job

  1. On the printer, go toJob Status.
  2. Select your WatIAM userid.
  3. Click the print job, and then select𲹲.
  4. Type in thepasscode,and then pressEnter.

Scanning documents to email

  1. Place your paper document on the copier as if you were making a photocopy.
  2. On the printer, selectAll Services​, and then selectEmail.
  3. SelectNew Recipient.
  4. In theTo: field, enter the email address to which you want to send documents,and thenpressEnter.
  5. Configure how the document isemailed through the options available. By default, documents are sent as PDFs.
  6. ​PressStart to scan the pages.

When the scan is complete, the document will be sent to the specifiedemailas an attachment. The screen will display confirmation of the scan when it has finished.

Setting up anemailaddress list on the Xerox

To make the process of scanning toemaileasier, you can set up anemailaddress list on yourXerox so that you can just choose anemailaddress from the list, rather than having to type it in.

  1. Create a small file in Excel that lists the names andemailaddresses of the people youwould like in the address list on the Xerox:
  2. Emailthat file to (to be determined) in the Arts Computing Office,and ask them to add the list to theemailaddress list on yourXerox. If you have more than one Xerox, in your area, you may need to specify whichone; otherwise, just let them know what department/group you are in.

Sending a fax

  1. Place your paper document on the copier as if you were making a photocopy.
  2. On the printer, selectAll Servicesand then selectEmail.
  3. SelectNew Recipient.
  4. In theTo: field, enter the fax number as an email address according to the following format: 6[fax-number]@fax.uwaterloo.ca.

    Replace [fax-number] with the fax number to which you are sending the document with no separators. For example, to send a fax to 123-456-7890, the email address would be 61234567890@fax.uwaterloo.ca
  5. Press theStartbutton to send the fax.

When the fax is complete,the document will be faxed to the specified number. The screen will display confirmation of the scan when it has finished.