Creating a Chronology

What is a Chronology?

A chronology, or timeline, is a documented sequence of events over a specific period. It can effectively convey to a decision-maker what occurred, when it occurred, and its impact on you.

Consider using a chronology for intricate situations, ongoing circumstances that have affected you, or when you don't have formal evidence to back your appeal.

An effective chronology demonstrates key details over a span of time in support of your request. Remember to keep in mind these key aspects as you construct your chronology.Ìý

  1. Dates and Time:ÌýClearly document when each event occurred
  2. A description of the event or documentation: Provide concise and accurate descriptions of each event. When including a document, give a brief explanation of what the document is
  3. Sequence:ÌýMake sure your chronology is presented in chronological order
  4. Impact:ÌýDescribe how this event affected you and how it relates to your request
  5. Sources:ÌýInclude supporting evidence or references when possible.Ìý

Be Respectful

  • Use names and titles respectfully
  • Use neutral language
  • Avoid hostile or aggressive commentary
  • Avoid graphic descriptions

Be Brief

  • Use very short paragraphs or bullet points
  • Use natural, plain English
  • Avoid lengthy sentences
    For example; use "because" instead of "due to the fact that..."Ìý
  • Avoid exaggerations and absolutesÌý
    Use "often" instead of "always"Ìý

Be Specific

  • Include exact dates, times, and locations
  • Although brief, your description should contain enough detail for the reader to understand why it is included
  • Mention dates and titles of individuals involved to support credibilityÌý
  • Don't assume the reader implicitly knows something
  • Avoid acronyms. Instead use full names and titles

Creating your Chronology

Start by considering why you are creating a chronology. Is this in support of a petition to withdraw from a course without penalty? Or maybe an appeal for a decision on an academic discipline decision. This of this statement as a road map to help guide the development of your chronology.Ìý You may wish to include it as an opening statement for your chronology.Ìý

Next, organize your details.Ìý

  • Include only relevant details. Not every incident, conversation or email will be relevant.Ìý
  • Provide a straightforward account by stating the facts succinctly and objectively.Ìý
  • Don't over-chronicle - most dates are unimportant.
  • Avoid Story-telling - list the facts, actions, decisions, and outcomes.
  • Use thematic headings to guide the reader, if needed
  • Do not include assumptions about other's motivations or intentions. ÌýDescribe behaviour, not personality traits.Ìý
    For example; instead of "He always harasses me because he is an arrogant and aggressive bully" say "He spoke in a loud voice, stood over me, and said that my work was useless"    .Ìý
  • Include relevant policies in a separate appendix - Department policies, student handbooks, or University regulations
  • Include supporting documentation in a separate appendix - such as emails, medical notes, or letters of support.

Sample Chronology

Date Description Impact Evidence
March 1 2022 Food Poisoning Missed midterm in GEOG 490A Medical note from Student Wellness
March 15 2022 Family member unwell; travelled with family Missed make-up midterm in GEOG 490A Plane ticket; email from family member's physicianÌý
April 10 2022 Family member who was unwell passed away Missed final in GEOG 490A Obituary; plane ticket