Confidential shredding

Paper that isÌýnot confidentialÌýshould be recycled by using the recycling bins.Ìý The custodians (Plant Operations) empty those when they are full.Ìý High volumeÌýNon confidentialÌýmaterial may also be packed in boxes.Ìý The boxes must be markedÌý"Recycling".ÌýÌýEmailÌýCentral StoresÌýto arrange for pick up.

Confidential high volume office and file clear-out procedures:

  1. Pack allÌýconfidentialÌýmaterials only to be shredded in boxes and seal with tape.Ìý Boxes must be manageable and not weigh more than 50 pounds (23 kg).Ìý No oversized boxes.Ìý Used paper boxes are ideal.Ìý Unsealed boxes willÌýnotÌýbe picked up.
  2. ContactÌýCarmen JarayÌývia email and give her your department name, building and room number, and the number of confidential shredding labels you require. Carmen will send you, green 4x6, labels to stick on each box.
  3. Once the labels have been affixed to theÌýtopÌýof the sealed boxes, emailÌýCentral StoresÌýto arrange pick up from the secure room you haveÌý designated at the time of the pick up email.
  4. At the point of shredding, Central Stores will enter the information from the label into a computer file, enabling them to tell you, if required, exactly when your boxes were shredded. Under normal circumstances, shredding will take place within 24 hours of pick up.Ìý You must record your barcode number(s) for reference if you need to know when your boxes were shredded.

Confidential console procedures:

  1. Our confidential Shredding consoles are located in various departments and copy rooms on campusÌý ÌýThese are forÌýsmall amounts (1 to 5 pieces of paper at a time)Ìýof confidential shredding only,ÌýDO NOT OVERLOAD THEM.Ìý Central Stores checks these consoles once per week and will replace with an empty bag when full.Ìý ContactÌýWes StewartÌýfor console inquiries.

**The following items are not acceptable for confidential shredding and must be removed:**

large metal clips (staples and regular paper clips are OK), binders, elastics, transparencies, plastic and metal file folders, duotangs, c.d.'s, string, packing tape, duct tape, hard-bound, glue bound or spiral bound books / booklets / magazines / pads, garbage and soiled paper products

console open with green bag inside