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(for undergraduate studies)

All curriculum changes are governed by effective dates - i.e., when the change or new curriculum becomes active. Effective dates are normally set for the future.

In Kuali Curriculum Management (CM):

• Allowed effective dates are described in the "Important Information" field at the top of each proposal form. It is expected that proposers review this information before proceeding.
• There are certain effective date restrictions users should be aware of:
  • Revision vs New Version selection:
    • If a Revision is chosen, the effective date cannot be changed on the form. Changing the effective date would overwrite the existing content.
    • If a New Version is chosen, the effective date must be changed on the form. A validation error will display if the same effective date is selected.
  • All proposals must be for the upcoming publication of the academic calendar.
    • Note: Submissions for a future-dated cycle must be held until that cycle opens up in the system, normally in the fall term.
    • For example, if the next academic calendar is 2026-2027, all proposals must be for Fall 2026; Fall 2027 would be added as choice only during the fall 2025 academic term, and only for curriculum being approved after the last meeting at which Fall 2026 curriculum can be approved.
  • All proposals must have a fall term effective date; the academic calendar is published annually and courses and academic plans are often linked.
    • Note: Other academic terms are visible in the field because Kuali Curriculum Management is shared for use with graduate studies, which publishes their academic calendar termly.
  • All proposals must have a future-dated effective date, as outlined in the applicable effective dates chart.
    • Any amendment requests to the published (current) academic calendar - e.g., editorial fix, link correction, error correction - must be prior to submission.
    • Any retro-active requests must be prior to submission. If a retro-active request is approved, the change will not be reflected in past academic calendars.

Effective dates charts

Effective dates charts - produced annually in the spring term by the Office of the Registrar - are created to highlight the earliest effective date that can be used for any given Senate-level curriculum committee. When the charts are produced, they take into consideration the following:

• The publishing cycle of undergraduate recruitment materials.
• The publishing timeline for the Undergraduate Studies Academic Calendar.
• Senate and related council meeting dates.
• The course scheduling process.

The editorial submission deadline for the 2025-2026 Undergraduate Studies Academic Calendar has now passed. Further submissions will be considered as an amendment post-publication or for the 2026-2027 publication. before proceeding.

Reminder: All editorial path submissions in Kuali CM must first be reviewed by faculty/institution contacts > this is accomplished by adding the faculty name in the Faculty/AFIW Paths for Workflow field.