Due to Microsoft's global policy changes, the University of À¶Ý®ÊÓƵ is required to significantly reduce Microsoft 365 cloud storage usage across campus. This change applies to all user groups, including employees, students, alumni, retirees, and generic accounts.
Key Implementation Dates
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June 23, 2025 – New quotas take effect for:
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Undergraduate and non-employed graduate students
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Alumni
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Retirees
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Generic accounts (A1, A3, and shared)
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August 19, 2025 – New quotas take effect for:
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Employees (faculty and staff)
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New Storage Limits by User Group
| User Group | Outlook (Email) | OneDrive | SharePoint | Teams | Effective Date |
|---|---|---|---|---|---|
| Employees | 50 GB | 100 GB | 1 TB | 1 TB | August 19, 2025 |
| Students | 25 GB | 25 GB | N/A | N/A | June 23, 2025 |
| Alumni | 25 GB | N/A | N/A | N/A | June 23, 2025 |
| Retirees | 25 GB | N/A | N/A | N/A | June 23, 2025 |
| Generic Accounts (A1) | 25 GB | 100 GB | N/A | N/A | June 23, 2025 |
| Generic Accounts (A3) | 50 GB | 100 GB | N/A | N/A | June 23, 2025 |
| Generic Shared Accounts | 50 GB | N/A | N/A | N/A | June 23, 2025 |
Impact
These new quotas apply to the following Microsoft 365 services:
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OneDrive
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Outlook (Email)
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SharePoint
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Teams
Users who exceed these limits may be unable to send or receive emails, or upload/edit files in M365 apps. Notifications and cleanup guidance will appear in your M365 portal (portal.office.com) if you're approaching or over your quota.
Next Steps
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Watch your inbox – personalized email notifications will be sent to each user group.
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Review your storage usage – begin reducing data now to avoid disruptions.
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Refer to support resources – tips for staying within quota limits will be made available.
Support resources
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