WIN Space Request Form

If you are an undergraduate student, a graduate student, post doctorial fellow,Ìýa visiting researcher, or any other research personnel who would like to request laboratory access and/or office space in the WIN Quantum-Nano Centre (QNC) please read all information on this page and complete the form below.

For more information about space access in WIN-QNC, please contact the WIN Office.

Download the Space Procedure Policy PDF

If you have special requests based on disability, cultural sensitivities or other accommodations, please contact win-office@uwaterloo.ca

Terms: Office space in WIN Quantum-Nano Centre allocation is contingent upon availability.

Office Space Eligibility:

  • Graduate Students on-campus registered full-time
  • Post Doctoral Fellows
  • Visiting Researcher/Scholar
  • Co-op/Undergraduate Student

Procedures:

ApplicantÌý

  • Applicants must be officially registered with UÀ¶Ý®ÊÓƵ and are required to inform their home departmentÌýthey are requesting space in QNC
  • Applicants must submit a completed Space Request Form with the required training summary
  • Applicants can submit Space Request Forms anytime to WIN using the webform
  • The application will be processed by WIN Office within 10ÌýbusinessÌýdays of receipt of this request, pending completion of safety training and faculty authorization
  • Approved applicants will be notified via email when key permits can be picked up

Authorization

  • Supervising PI will be required to authorize all space requests (laboratory, office and after-hours)
  • If the applicantÌýis required to have office space with a particular research group, PI must inform the WIN Office

Returns

  • All keys and key fobs must be returned to WINÌýby the end date on the submitted request, via the key dropbox at QNC 3601 or mail
  • If keys are not returned, the applicant'sÌýsupervisor and the home department will be notified

Terms of Service

  • Keyholder must maintain personal possession of issued UÀ¶Ý®ÊÓƵ keys and fobs; are responsible for their physical security
  • Key transfers from one person to another or key sharing or lending are strictly prohibited
  • The keyholder is responsible for the security of any space to which they have keys and shall not admit unauthorized or non-registered persons into that space in their absence
  • If there is a change in key holder’s position status (e.g. from a Master student to a PhD student), please inform the WIN office with new anticipated end date (with ÌýPI’s approval)
  • Keyholder must present valid documentation from the University of À¶Ý®ÊÓƵ when/if requested
  • All keys and key fobs must be returned by the permit end date, via the key dropbox at QNC 3601 or mail
  • Lost keys and key fobs must be reported immediately toÌýwin-office@uwaterloo.ca
Home Department
Select one that best suits your degree.
Position
Select one
Payment Source
Please indicate if you are paid via the University of À¶Ý®ÊÓƵ payroll.
WIN Supervisor
Enrollment Status
Your 8 digit ID number
Type of Space Request
Please select which options apply.
Please upload screenshot of proof of completion of training.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
Please upload screenshot of proof of completion of training.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
Please upload screenshot of proof of completion of training.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
Please upload screenshot of proof of completion of training.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
Additional Training Requirements are mandatory if hazard present or working with hazard. Please upload screenshot of proof of completion of training.
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
QNC-WIN Space Agreement
Training Requirement Complete
Special Requests
Do you have special requests based on disability, cultural sensitivities or other accommodations? Please contact win-office@uwaterloo.ca.