Committee meeting - June 11, 2020

Carol Lu Ìý
Secretary to the Committee Ìý
June 11, 2020 Ìý
 Ìý
±Ê°ù±ð²õ±ð²Ô³Ù:ÌýSteven Bourque,ÌýAndrew McAlorum, Dave Kibble, Erick Engelke, Jason Testart, Pratik Patel, Robyn Landers, Trevor Bain,ÌýDon Duff-McCracken, Lori Paniak, Greg Smith, Bill Baer, Adam Savage

Guests: Maher Shinouda

Regrets:  Daryl Dore,ÌýPaul Miskovsky, Andrea Chappell

´¡²µ±ð²Ô»å²¹â€¯Ìý

  1. Application Inventory (Maher Shinouda) [20 min.]
  2. Chair’s remarks (Steven Bourque) [1Ìýmin.]
  3. Approval of the minutes of the meetings of Thursday May 28, 2020Ìý[1Ìýmin.]
  4. WCMS 3.0 project (Greg Smith) [30 min.]
  5. Room booking management (Don Duff-McCracken) [5 min.]
  6. Other Business [10Ìýmin.]
  7. Roundtable discussion – all [20Ìýmin.]
  8. Next CTSC Meeting [Will be held Thursday June 25Ìýat 1:30 p.m.]
    Ìý

Application Inventory (Maher Shinouda)

  • Maher gave a presentation on IST's application inventory system
    • Maher will be booking 1 on 1 meetings with CTSC members to provide more detail and get member feedback; would like to discuss how application inventory use can be expanded

Chair's Remarks (SteveÌýBourque)

  • Provided update forÌýRDP access to lab computers

Approval of the minutes of the previous meeting

  • The previous meeting’s minutes were accepted as distributed. Ìý

WCMS 3.0 projectÌý (Greg Smith)

  • Greg gave a presentation on the WCMS 3.0 project

Comments and discussion

  • Custom development features needÌýto be identified
    • Need to identify who can help with custom development either within faculties or centrally
  • Pantheon has a Canadian colocation centre hosted with Google
  • There should be a way to archive outdated WCMS contentÌý
    • Greg to investigate this
  • Will there be changes in the way content is managed for WCMS content authors?Ìý
    • Mandatory training before content authoring access is given will continue
    • Optional training after the transition will be offerred to content authors
  • Site URLS will still be 'uwaterloo.ca/___'
  • Contact Greg Smith to request a WCMS 3.0 presentation for your department/faculty

Room booking management (Don Duff-McCracken)

  • How are other faculties/departments tracking what rooms on campus are being used?Ìý

Comments and discussion

  • This is starting to be discussed by a new building access working group led by Doug Dye
    • There has been some discussion about installing access control (e.g. if three people are signed in to a room with a maximum capacity of three people, the fourth person can't get in)
  • The library is looking for a scheduling system to manage curbside pickupÌý
    • Had a demo of Q flow; Q flow requires a student ID
    • O365 has a booking software that IST is currently investigating

Other Business/Roundtable

Environment (Don)

  • Regarding the mandatory 2FA email announcement: was the date always set to be November 2020?Ìý
    • November 2020 has always been the projected timeline; this has been discussed at previous CTSC meetings

Math (Robyn)

  • How are DUO 2FA tokens being distributed?Ìý

Computer Science (Lori)

  • Will on-premises email require 2FA?
    • If on-premises email uses IMAP, it will be restricted to on campus network use only
    • Off campus use would require VPN in order to access IMAP
  • IMAP for O365 in Thunderbird has been enabled
    • Works with OAuth 2.0 protocol, Basic Authentication will be unavailable
    • Available for testing for O365 email account users